(F2F-2) ASSIGNMENT TEAM 2


3EB02
Team 2 :
·         ALMA JANATUL MA’WA ASHA   (20217531)
·         CINTHIA ADITA PUTRI                  (21217369)
·         DINDA NURUL SAPHIRA              (21217748)
·         ELISABETH ESAI ELENIA             (21217911)
·         PUTRI AYUDYA SAFITRI               (24217767)


    Assignment 5


WEDDING PROJECT

Start : August, 17th 2019
Completion : February, 21st  2020
Client’s contact person :


Name : Alma Janatul Ma’Wa Asha
Address : Pondok Indah, No. 50 Jakarta. Indonesia
Phone : 9876789

Wedding planning agency :
Name : Putri Ayudya Safitri
Position : CEO
Phone : 45676654
Email : putriayudya@gmail.com
A.    Identify the general client’s goal
Provide traditional Sundanese wedding service for 1.000 pax at Ayana Midplaza , Jakarta on February 23rd 2020 and also traditional Sundanese preparation before wedding. Completing this project is to facilitate and provide satisfactory services to ensure the activities run on time and within budget.
B.     Benefits for clients:
Successfully create a happy big day for clients!
Ayana Wedding is thoughtfully curated with a delicious buffet for up to 700 guests in our Grand Ballroom, or adjacent Jimbaran Garden. Luxurious benefits include a 5-tier champagne fountain, VIP hospitality room and honeymoon at AYANA Resort in Bali.
C.    Budgeting :
AYANA WEDDING PACKAGE 1
IDR 908.888.000
Detail :
Say ‘I do’ beneath graceful palm trees in our chic Jimbaran Garden overlooking the city, or dance the night away with up to 1,500 of your inner circle beneath the ballroom’s crystal chandelie.
-          Grand Ballroom + Jimbaran Garden includes tent
-          LED Screen with size 2x3m
-          Buffet 700 pax, foodstall 1500 pax, dessert stall 200 pax
-          12 complimentary stays in a Deluxe Room for one night on the day of the event for family members including buffet breakfast for two in RASA Restaurant
-          2 Nights stay at AYANA's richly decorated Bridal Suite. Take pleasure in a nourishing breakfast enjoyed in the privacy of your suite or experience the social ambience and vast array of buffet breakfast at RASA Restaurant
-          Beverages 700 pax (soft drink or iced tea)
-          Five tier champagne fountain provided with two complimentary bottles of sparkling juice
-          a hospitality room for family members on the wedding day with refreshments for 30 persons
-          Early dinner for 30 pax
-          Food tasting for up to 10 persons
-          8 pcs of reception bookS
-          40 free parking vouchers for 4 hours
-          Coffee, tea and snacks for 20 persons during final technical meeting
-          Special flower arrangement for the buffet centerpiece on up to five VIP tables
-          Crew meal on the wedding day for 30 persons
-          Exclusive room rates for family and friends on the day of event (minimum 10 rooms)
Pre-event planning
-          Recommending the wedding vendor according to the preferences and budget of the bride and groom
-          Providing a check list of needs to be filled in & timeline for booking during wedding preparations
On The Wedding Day
-          Start working to follow up 3 months before the big day.
-          Conducting a maximum of 3 meetings.
-          Make an event rundown during the Wedding and Reception (if any).
-          Follow up the result of Food Testing (if there is Reception).
-          Hold a Technical Meeting, 2-5 days before the big day with all Vendors.
-          Invite & attend Rehearsal Blessings at the Church / Vihara.
-          Coordinate with all relevant parties in the preparation of the event and ensure they do the work in accordance with the contract & request from the bride and groom.
-          Remind back all necessary equipment for the bride and groom to be used on the wedding day so that no one is left behind.
-          Have the right to ask matters relating to the preparation of the event, whether in the form of traditions / customs that must be carried out by the prospective bride as well as data of supporting vendors on the day.
-          As a Time Keeper so as to assure the program run well and smoothly (if the event is held on a different day, there will be additional costs that will be submitted first).
-          Manage all equipment & property, then return all the equipment & property to bride and groom.
-          Help to provide things needed during the day, such as: red cloth, tea ceremony tools, checkers, Tom & Jerry labels, etc.
-          To provide on-the-day crews on duty who will manage the event according to the agreed rundown and arrangement.
-          The bride is obliged to provide a lunch box and dinner box for all the crews on duty on the day.
-          Providing 12 crews to run on the day event
-          Strictly standing party. Exclude transportation for crews.
D.    Scheduling and Staffing :
a.      Scheduling
August, 17th 2019
Start meeting for wedding project
February, 21st 2020
Finish meeting for wedding project
February, 23rd 2020
Wedding party
February, 24th 2020
Honeymood in Ayana Resort Bali
b.      Staffing
1.      Putri Ayudya Safitri as CEO
2.      Cinthia Adita as Responsible Person
3.      Elizabeth Esai Elenia as crew
4.      Dinda Nurul Saphira as crew
5.      Adelya as crew
6.      Dysfirani as crew
7.      Yohanna as crew
8.      Yosua as crew
9.      Annisa as crew
10.  Sania as crew
11.  Difa R. As crew
E.     Unexpected past experiences and solutions :
Some difficulties that might occur:
-          Time management
-          Un-expected risk (suck as sick and accident)
We will fix all errors and correct them so they don't recur.



Reference :
https://www.bridestory.com/ayana-midplaza-jakarta
https://www.slideshare.net/AlodiaFedora/alodiafedorasm335doc

   Assignment 6 

 Asking and Giving Ideas And Opinions

WO        : Hello, nice to meet you. My name is Elisabeth as the owner of Wedding Diary. First of all I
                will explain about what services will be provided by the wedding organizer team. Our team
                will arrange and prepare nicely for the continuity of the event, decoration, catering, the
                documentation section and for bridal couples will be given makeup and clothing.
C            : Quite interesting. Are there special facilities for family members?
WO        : Of course there are. For family members and important special guests, we will provide VIP
               lines and a separate place that is not combined with other guests, as well as additional hotel
               stays.
C            : Previously you also mentioned the bridal wear facilities, will there be more than 1 costume?
WO        : We only facilitate 1 costume. But if there is an addition, there will be an additional fee.
C            : Why the costumes aren’t included during the marriage ceremony?
WO        : Because in our opinion the marriage ceremony is a sacred thing, it would be nice for the bride
                 and groom to provide their own costumes to make it more satisfying.
C            : But is it possible for us to rent clothes for the marriage ceremony?
WO        : Yes, but it will be calculated separately outside the package.
C            : How much does it cost?
WO        : Its depending on the chosen clothing model, exclusive or simple.
C            : Do you have the clothes catalog?
WO        : Yes, we have. I will send you the website to see the clothing catalog.
C            : I have an idea to hold a wedding with a mix of modern and classic vibes. Will it be interesting?
WO        : That is interesting. I think couple with culture will also be a neat blend. Modern shades can be
                used at receptions and entertainment and for the marriage ceremony we can use a classic feel.
                How do you think about that?
C           : That's good, I'll be waiting for the next plan and decoration to talk about.

    Assignment 7
 Socializing
 
















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